You must be reliable, organized, adaptive, and capable of managing the day-to-day administrative needs of our business. The ideal candidate is efficient, resourceful, determined, a great communicator, and has a positive attitude. This job will include the occasional errand or site visit, so a car is necessary.
This position is on average 15-20 hours per week ~ Monday-Friday and the occasional Saturday.
RESPONSIBILITIES:
- Answering phones for the office and management team
- Managing calendar and scheduling tasks
- Managing emails
- Making PowerPoint presentations that are client-ready.
- Willing to run errands of all kinds such as getting lunch, site visits, dry cleaning, etc. as needed
- Invoicing/Bookkeeping
- Other ad hoc tasks as needed
QUALIFICATIONS:
- 2+ years of administrative assistant experience.
- High school diploma required. Associate’s degree or Bachelor’s degree preferred.
- Strong computer skills including intermediate/advanced MS Word, Excel, and PowerPoint.
- Strong proofreading and editing skills.
- Advanced communication skills (verbal, written, electronic) and superior phone skills.
- Multi-tasking ability and able to function under pressure and tight deadlines.
- Able to lift and carry materials for the office (up to 20 lbs).
- Thrives in a fast-paced environment.